Wellington Healthy Living EXHIBITOR PORTAL

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    EVENT INFORMATION – Wellington Healthy Living & Allergy Free Show 2020

    LOCATION: Lower Hutt Event Centre, Wellington
    INDUCTION & PACK IN: Friday 4th September, anytime from 12.30pm – 7pm
    SHOW: Saturday 5th & Sunday 6th September, 10am – 5pm
    EXHIBITOR DRINKS: Saturday 5.30pm
    PACK OUT: Sunday 6th September, 5.30pm – 8pm (Freight must be booked for collection before 11am on Monday 7th September)


    EXHIBITOR INDUCTION (required)

    On arrival, aim for the Loading Dock in the Venue Carpark for your Induction (prior to commencing Pack In)

    Friday 4th September, anytime from 12.30pm – 7pm

    All exhibitors who are inducted can have entry again from 7.30am Saturday


    HEALTH & SAFETY (H&S)

    – You will receive a copy of the H&S requirements on 12 August, there will be a form for you to read, understand, sign and bring with you to Induction on Friday.
    – Upon arrival for Induction during Pack In, you will be issued with wristbands for Pack In staff + name badges/passes for the weekend – H&S wristbands must be worn during pack in only.
    – Pack In & Pack Out = Only closed-toed shoes on-site – no open toe shoes, no kids U16 on site.
    – All exhibitors MUST have High Viz vests for Pack In and Pack Out or purchase one on entry for $10.00
    – Test & Tag – all electrical items must be tested & tagged (anything that plugs in) – this can be done on-site during Pack In, the venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in on your stand.
    To organise Test & Tag please ask during Pack In, there will be a station set up for your item and stand details.

    Aisles (as per our venue H&S policy)
    The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.


    WELLINGTON HEALTHY LIVING & ALLERGY FREE SHOW COVID-19 SUPPORT PACKAGE

    We’ve put together a COVID-19 Support Package for you at the Auckland Healthy Living & Allergy Free Show – have a look at the offers here

    The stand discount $% has been automatically applied to your invoice.

    You’ll be able to enjoy complimentary coffee each day of the Expo from 8am – 9.30am. Go see the team at the Coffee Stand and present your Exhibitor Name Badge.


    CAR PARKING

    SATURDAY / SUNDAY
    Due to limited parking near the venue and wanting to maximise spaces available for Consumers, we have organised 1x free carpark for you in the nearby Wilson’s Carpark.
    During Pack In you will be shown where to park on Saturday & Sunday.

    Car Parking can be booked via the Exhibitor Requirements section, the pink button above


    DELIVERIES

    PALLETS MUST BE DELIVERED THURSDAY from 11am – 4pm (3rd September) these are our Forklift hours
    Other Deliveries & Courier items on Thursday or Friday (cold storage available from Thursday lunchtime)

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)

    Deliveries MUST ATTACH the delivery form: download delivery form here

    Freight: We suggest using Castle Parcels for couriers, and for bulk freight try Streamline or SuperFreight.

    Collections: Please use the same address as deliveries and arrange for your items to be collected before lunchtime on Monday 7 September, our Forklift hours are 8.30am – 12pm.


    STORAGE

    CHILLED: We have multiple Chilled Storage options available, ranging from $50 for Small Boxed items, to $85 per Pallet equivalent for the weekend.

    DRY: We have complimentary Small & Large Dry storage available at this venue

    Storage can be booked via the Exhibitor Requirements section, the pink button above


    EFTPOS

    – We can arrange a unit for you for $130 + GST per machine, delivered to your stand, with no transaction fees.
    – A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
    – If you have a Paymark merchant number we can load this on the machine, so it will operate as your own and accept credit cards.
    – WIFI or internet is NOT required to run the EFTPOS units.

    EFTPOS can be ordered via the Exhibitor Requirements section, the pink button above


    DATA SCANNERS

    Unfortunately, this isn’t a product we have.
    – The main reason being is that we offer a lot of free tickets; these are physical printed tickets combined with online Eventbrite Tickets.
    – Unlike other shows where the customer is purchasing the ticket, we don’t collect backend data to be able to use the scanners.
    – If we were selling tickets it would be another story, sorry.

    A lot of exhibitors make use of an iPad form system on their stand or utilise our Show Prize option where consumers enter their details to win a prize and we collect this data. If your Show Prize contribution is over $250 in value we provide you the database.

    See the MARKETING OPTIONS tab for more information on the Show Prize.


    FRIDGES

    We can arrange a number of options delivered to your stand
    – Single Glass Door normal Chiller/Fridge $180
    – Double Glass Door normal Chiller/Fridge $230
    – Contact Adam if you have any other requirements

    Click here to see detail on Fridge / Freezer options

    Fridges can be ordered via the Exhibitor Requirements section, the pink button above


    WASTE POLICY

    As an Exhibitor at the Healthy Living & Allergy Free Show, we’re relying on your commitment towards waste minimisation – familiarise yourself with our Waste Policy here


    WIFI

    WIFI is complimentary at this venue, ask us during your Induction for the login details.


    OFFICIAL PHOTOGRAPHER

    – Brady Dyer will be present over the weekend.
    – He will be photographing primarily action shots.
    – If you want a specific photo please feel free to ask him.
    – All photography will be made available for you to use after the show.

    *Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.


    POWER & LIGHTING

    – Standard Power (provided with a multi-box) 10amp total supply – $40

    Larger power options are also available, costs are based on what the electrician charges us.
    Extra Power that is required at the show and has not been pre-ordered will incur an Admin Fee.

    – 1 Spotlight for your stand – $22
    – 2 Spotlights for your stand – $40
    – 3 Spotlights for your stand – $60

    Power & Spot Lights can be ordered via the Exhibitor Requirements section, the pink button above

    Test & Tag – all electrical items must be tested & tagged (anything that plugs in) – this can be done on-site during Pack In, the venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in.
    To organise Test & Tag please ask during Pack In, there will be a station set up for your item and stand details.


    PLANTS

    Large Plant = $25
    Medium Plant = $15
    Table top = $10

    Plants can be ordered via the Exhibitor Requirements section, the pink button above

    Prices include delivery to your Stand, hire for the duration of the Show and pick up after. If you after something specific please confirm with Just Plants direct: [email protected] or phone 04 589 8821


    PRINTING

    We can help with ANY Printing for your stand but specialise in signage and branding

    Printing & Signage options can be view here

    If you want something else let us know – or if you have another quote? Send it through to [email protected] and we will compare 🙂

    Pull Up Banner $149

    Gloss Yupo Synthetic Rollable Reusable A0 Poster – 84cm x 119cm = $50
    Gloss Yupo Synthetic Rollable Reusable A1 Poster – 59cm x 84cm = $30

    Plain Company Name Sign 180cm x 20cm = $20

    Banners (PVC) finished with eyelets or velcro – from $50 per sqm
    Material / Fabric Banner Walls finished with velcro – from $75 per sqm

    Corflute (rigid board) A0 – 84cm x 119cm (rigid board) = $30
    Corflute (rigid board) A1 – 59cm x 84cm (rigid board) = $25
    Any size Corflute can be printed at $28 per sqm

    *Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)


    STAND FURNITURE, STAND BUILD, SHELVES, DISPLAY CABINETS AND MORE

    Tables can be ordered via the Exhibitor Requirements section, found via the “YOUR STAND DETAILS” button above

    Exhibition Hire Furniture Discount
    As part of Healthy Living Exhibitor COVID Support Package, Arada Promotions will credit 10% off all display furniture orders supplied by Exhibition Hire Services.

    Arada Promotions will also extend this discount to all trestle tables ordered direct through the exhibitor portal.

    Exhibition Hire Furniture Brochure click here – once you know what you would like, contact Adam ([email protected])

     

    STAND SET UP SPEC DOCUMENT click here


    TABLES

    1.2m trestle = $20 + GST
    1.8m trestle = $20 + GST
    2.4m trestle = $25 + GST
    Black cloths = $15 + GST

    All Table options (suitable for most stand sizes) – click here

    Triangle Stand Table options – click here

    Tables can be ordered via the Exhibitor Requirements section, the pink button above


    AUDIO VISUAL ON YOUR STAND

    Contact Brendan @ NW Group, he will be able to assist with any queries you may have about adding AV to your stand

    022 413 1227
    [email protected]


    PUBLIC LIABILITY INSURANCE

    As part of exhibiting at the Healthy Living & Allergy Free Show, Public Liability Insurance is a compulsory requirement.

    The below contacts can help you with all of your Event Insurance needs; both for Arada Promotions Events and other Events you may attend during the year – ask them about annual cover for all Events you exhibit at, or even a multi-event policy.

    NOTE: Exhibitors will only be required to produce the policy/certificate when asked or if required. You do not need to send this through to us before the show.

    EventCover
    Stu Hartley
    +64 27 570 0480
    [email protected]
    EventCover is a specialised underwriting agency exclusively providing the events industry with access to bespoke insurance products. These products can be purchased directly through EventCover however any advice they give does not consider your individual needs. You should consider if the insurance is suitable for you and read the policy wording before purchasing this insurance or speak to an insurance broker.

    Rothbury Insurance Brokers Auckland
    Garth Nielsen
    +64 355 7347 ext 1808
    +64 21 190 5600
    [email protected]

    Please note none of these contacts are associated with Arada Promotions or the Healthy Living & Allergy Free Show – all are independent.

     

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    MARKETING & PROMOTION OPTIONS

    View the Exhibitor Promotions document

    We have options involving

    – Social Media
    – Goodies & Show Prize
    – Featured Product Showcase
    – Show Guide Adverts and Featured Listings
    – Free / Complimentary Tickets


    FREE TICKETS (electronic)

    More information click here for simple instructions – you can issue them yourself 🙂


    SOCIAL MEDIA GRAPHICS

    To issue complimentary tickets for giveaways, prizes etc please see above simple instructions

    CLICK HERE for GRAPHICS – free and available for you to use

    If you need a specific graphic or dimension/size please contact Tessa ([email protected])