SUMMER FESTIVAL BOOKING CONTRACT – Terms & Conditions for Beverage Vendors

Beverage Vendor Terms & Conditions for the following Festivals (‘Festival’)
Organiser = Arada Promotions 2021 Limited

  • Beers in the Park – 5th March, 2022 @ Victoria Park, Auckland (postponement date Sunday 6th March, 2022)
  • Beers at the Basin – 11th December, 2021 @ Basin Reserve, Wellington (postponement date Sunday 12th December, 2021)
  • Wellington Wine & Food Festival – 12th February, 2022 @ Wellington Waterfront (postponement date Sunday 13th February, 2022)

In the event of poor weather, the Festival may be rescheduled to the Sunday following the Festival date.
If due to government regulations the Festival cannot proceed we will postpone the Festival to our back up date.

If the Festival cannot take place (in whole or in part) due to an event, circumstance, or situation outside of the Organiser’s reasonable control (including but not limited to any act of God, natural disaster, fire, flood, council or government sanction or order, actions or decisions of police or other authorities, act of terrorism, war or industrial action, or cancellation by the Venue owner, lessee or controller) (“Force Majeure Event”) then the Organiser may, at their sole discretion postpone the Festival: Provided that the Festival is postponed within twelve (12) months of the original advertised Festival dates.
If the Festival is not postponed within the specified period above, it will be considered a cancellation.
The parties agree that where it is impossible or unreasonably impractical for the Festival to take place due to any cause or event in connection with COVID-19 or any other communicable disease, it shall be treated as a Force Majeure Event, regardless of whether the parties could have reasonably foreseen the risk of such Force Majeure Event at the time of contract.

The Vendor agrees the Organiser can photograph, record, promote, advertise and market the Vendor as part of the Festival, or any partner Festivals & Events, now and in the future. No financial remuneration shall be payable to the Vendor in this case. The Vendor may provide a written request to be excluded from such promotional aspects before the date of the Festival.

We understand that all beverages will be supplied to the Festival based on a sale on consumption basis.
There is no stall fee for a Beverage Vendor to take part in the Festival, and Wine, Cider, Beer or Seltzer will be reimbursed at % of Vendor product $ turnover (detailed below) after AWOP transaction fees. This turnover figure is based on actual Vendor AWOP product figures of consumption at the Festival, with the breakdown provided to the Vendor.
AWOP will provide a detailed post event report that will be used to calculate the volume sold in $ based on tasters and glass pours sold at the Festival.

Beverage sales over the Festival are run under the Festival Special License, and AWOP point of sale system.
Essentially operating like a normal bar with the Winery or Brewery the supplier and the Festival the “venue or bar”, (all revenue is the property of the Festival).

During service you are required to have a duty manager staff member to look after the bar area and oversee quality control (license requirements) and adequate service staff.

Strict beverage pour sizes, stock control and AWOP point of sales systems must be adhered to.
The provision of Customer FOC, Freebies etc and non-payment of drinks is prohibited.

The Festival Host Responsibility policy MUST be adhered to, and failure to do so will result in the closure of the beverage Vendors site and forfeiture of any stock sold or used at the Festival up until that point.

Vendors must not consume alcohol onsite before, during or after the festival.

Make sure you have Enough Stock (of all line products) so you Don’t SELL OUT please!
Selling out will result in you likely not being invited back in the future, as it impacts negatively on customer experience and of course also the event and fellow Vendors.


Vendor product $ turnover (progressive payment scale) – Remember no site fee is charged
There is no stall fee for a Beverage Vendor to take part in the Festival, and Wine, Cider, Beer or Seltzer will be reimbursed at % of Vendor product $ turnover (detailed below) after AWOP transaction fees.

Beers in the Park & Beers at the Basin Festivals:

Vendor Product Turnover $0 – $9,000 = 65% Festival / 35% Vendor split
Vendor Product Turnover $9,000 – $14,000 = 50% Festival / 50% Vendor split
Vendor Product Turnover $14,000 – $20,000 = 40% Festival / 60% Vendor split

Example: Vendor turnover of $16,000 = the following vendor payout
$0 – $9,000 = 35% Vendor split  = $3150
$9,000 – $14,000 = 50% Vendor split = $2500
$14,000 – $20,000 = 60% Vendor split = $1200
Total Vendor payout = $6850

Wellington Wine & Food Festival:

Vendor Product Turnover $0 – $8,500 = 65% Festival / 35% Vendor split
Vendor Product Turnover $8,500 – $12,500 = 50% Festival / 50% Vendor split
Vendor Product Turnover $12,500 – $20,000 = 40% Festival / 60% Vendor split

Example: Vendor turnover of $14,000 = the following vendor payout
$0 – $8,500 = 35% Vendor split  = $2975
$8,500 – $12,500 = 50% Vendor split = $2000
$12,500 – $20,000 = 60% Vendor split = $782
Total Vendor payout = $5757

 

If you are unsure on the progressive payment system please ask for clarification