Beverage Vendor Terms & Conditions for the following Festivals (‘Festival’)
Organiser = Arada Promotions 2021 Limited
- Beers at the Basin – 25th November, 2023 @ Basin Reserve, Wellington (postponement date Sunday 26th November 2023)
- Wellington Wine & Food Festival – 24th February, 2024 @ Wellington Waterfront (postponement date Sunday 25th February 2024)
TERMS & CONDITIONS – BEERS AT THE BASIN
In the event of poor weather, the Festival may be postponed to the Sunday following the Festival date.
If the Festival cannot take place (in whole or in part) due to an event, circumstance, or situation outside of the Organiser’s reasonable control (including but not limited to any act of God, natural disaster, global pandemic fire, flood, council or government sanction or order, actions or decisions of police or other authorities, act of terrorism, war or industrial action, or cancellation by the Venue owner, lessee or controller) (“Force Majeure Event”) then the Organiser may, at their sole discretion reschedule the Festival: Provided that the Festival is rescheduled within thirteen (13) months of the original advertised Festival dates.
If the Festival is not rescheduled within the specified period above, it will be considered a cancellation.
The parties agree that where it is impossible or unreasonably impractical for the Festival to take place due to any cause or event in connection with COVID-19 or any other communicable disease, it shall be treated as a Force Majeure Event, regardless of whether the parties could have reasonably foreseen the risk of such Force Majeure Event at the time of contract.
The Organiser will operate the Festival under the guidance of any Government Legislation, Mandates, Frameworks, Regulations or similar that are in place at the time of the Festival. All Exhibitors must comply with the requirements in place at the time of the Festival.
The Vendor agrees that the Organiser can photograph, record, promote, advertise and market the Vendor as part of the Festival, or any partner Festivals & Events, now and in the future. No financial remuneration shall be payable to the Vendor in this case. The Vendor may provide a written request to be excluded from such promotional aspects before the date of the Festival.
We understand that all beverages will be supplied to the Festival based on a sale on consumption basis.
There is no stall fee for a Beverage Vendor to take part in the Festival, and all Vendors will be reimbursed at % of Vendor product $ turnover (detailed below) after any transaction fees and deductions. This turnover figure is based on actual Vendor product figures of consumption at the Festival, with the breakdown provided to the Vendor.
POS will provide a detailed post event report that will be used to calculate the volume sold in $ based on tasters and glass pours sold at the Festival.
There is a processing fee charged of 0.9% to all Vendor turnover, which will be deducted before any payouts are made.
Beverage sales over the Festival are run under the Festival Special License, and POS point of sale system.
Essentially operating like a normal bar with the Winery or Brewery the supplier and the Festival the “venue or bar”, (all revenue is the property of the Festival).
During service you are required to have a duty manager staff member to look after the bar area and oversee quality control (license requirements) and adequate service staff.
Strict beverage pour sizes, stock control and POS point of sales systems must be adhered to.
The provision of Customer FOC, Freebies etc and non-payment of drinks is prohibited.
The Festival Host Responsibility policy MUST be adhered to, and failure to do so will result in the closure of the beverage Vendors site and forfeiture of any stock sold or used at the Festival up until that point.
Vendors must not consume alcohol onsite before, during or after the festival.
Make sure you have Enough Stock (of all line products) so you Don’t SELL OUT please!
Selling out will result in you likely not being invited back in the future, as it impacts negatively on customer experience and of course also the event and fellow Vendors.
There is no stall fee for a Beverage Vendor to take part in the Festival, and all Vendors will be reimbursed at % of Vendor product $ turnover (detailed below) after any transaction fees and deductions.
Beers at the Basin Vendor Payout & Fees:
Vendor Product Turnover $0 – $10,000 = 65% Festival / 35% Vendor split
Vendor Product Turnover $10,000 – $14,000 = 50% Festival / 50% Vendor split
Vendor Product Turnover $14,000 – $25,000 = 40% Festival / 60% Vendor split
If you are unsure on the progressive payment system please ask for clarification
Example: Vendor turnover of $16,000 = the following vendor payout
$0 – $10,000 = 35% Vendor split = $3500
$10,000 – $14,000 = 50% Vendor split = $2000
$14,000 – $25,000 = 60% Vendor split = $1200
Total Vendor payout = $6700
If you are unsure on the progressive payment system please ask for clarification
TERMS & CONDITIONS – WELLINGTON WINE & FOOD FESTIVAL
In the event of poor weather, the Festival may be postponed to the Sunday following the Festival date.
If the Festival cannot take place (in whole or in part) due to an event, circumstance, or situation outside of the Organiser’s reasonable control (including but not limited to any act of God, natural disaster, global pandemic fire, flood, council or government sanction or order, actions or decisions of police or other authorities, act of terrorism, war or industrial action, or cancellation by the Venue owner, lessee or controller) (“Force Majeure Event”) then the Organiser may, at their sole discretion reschedule the Festival: Provided that the Festival is rescheduled within thirteen (13) months of the original advertised Festival dates.
If the Festival is not rescheduled within the specified period above, it will be considered a cancellation.
The parties agree that where it is impossible or unreasonably impractical for the Festival to take place due to any cause or event in connection with COVID-19 or any other communicable disease, it shall be treated as a Force Majeure Event, regardless of whether the parties could have reasonably foreseen the risk of such Force Majeure Event at the time of contract.
The Organiser will operate the Festival under the guidance of any Government Legislation, Mandates, Frameworks, Regulations or similar that are in place at the time of the Festival. All Exhibitors must comply with the requirements in place at the time of the Festival.
The Vendor agrees that the Organiser can photograph, record, promote, advertise and market the Vendor as part of the Festival, or any partner Festivals & Events, now and in the future. No financial remuneration shall be payable to the Vendor in this case. The Vendor may provide a written request to be excluded from such promotional aspects before the date of the Festival.
We understand that all beverages will be supplied to the Festival on a sale on consumption basis.
Vendors will be reimbursed at % of Vendor product $ turnover (detailed below) after any transaction fees and deductions. This turnover figure is based on actual Vendor product figures of consumption at the Festival, with the breakdown provided to the Vendor.
Vendor payout % and fees are dependent on the option selected (detailed below).
POS will provide a detailed post event report that will be used to calculate the volume sold in $ based on tasters and glass pours sold at the Festival.
There is a processing fee charged of 0.9% to all Vendor turnover, which will be deducted before any payouts are made.
Beverage sales over the Festival are run under the Festival Special License, and POS point of sale system.
Essentially operating like a normal bar with the Winery or Brewery the supplier and the Festival the “venue or bar”, (all revenue is the property of the Festival).
During service you are required to have a duty manager staff member to look after the bar area and oversee quality control (license requirements) and adequate service staff.
Strict beverage pour sizes, stock control and POS point of sales systems must be adhered to.
The provision of Customer FOC, Freebies etc and non-payment of drinks is prohibited.
The Festival Host Responsibility policy MUST be adhered to, and failure to do so will result in the closure of the beverage Vendors site and forfeiture of any stock sold or used at the Festival up until that point.
Vendors must not consume alcohol onsite before, during or after the festival.
Make sure you have Enough Stock (of all line products) so you Don’t SELL OUT please!
Selling out will result in you likely not being invited back in the future, as it impacts negatively on customer experience and of course also the event and fellow Vendors.
Wellington Wine & Food Festival Vendor Payout & Fees:
Option 1:
No site fee, and a payout % of Vendor product $ turnover (detailed below) after any transaction fees and deductions.
Vendor Product Turnover $0 – $8,500 = 65% Festival / 35% Vendor split
Vendor Product Turnover $8,500 – $12,500 = 50% Festival / 50% Vendor split
Vendor Product Turnover $12,500+ = 40% Festival / 60% Vendor split
If you are unsure on the progressive payment system please ask for clarification
Example: Vendor turnover of $12,000 = the following vendor payout
$0 – $8,500 = 35% Vendor split = $2975
$8,500 – $12,500 = 50% Vendor split = $1750
Total Vendor payout = $4725
Option 2:
$899 + GST site fee, and a payout % of Vendor product $ turnover (detailed below) after any transaction fees and deductions.
Vendor Product Turnover = 50% Festival / 50% Vendor split
Example: Vendor turnover of $12,000 = the following vendor payout
50% Vendor split = $6000
Total Vendor payout = $6000 (minus site fee if not paid in advance)