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  • Event Information – Christchurch Go Green Expo 2019

    WARNING: You may randomly receive unsolicited emails, possibly regarding visitor details, attendee numbers or consumer data – please delete these. Call us if you’re concerned.

    Where: Wigram Air Force Base (map)
    Expo Dates: Saturday 10th & Sunday 11th August
    Expo Hours: 10am – 5pm


    Exhibitor Pack In

    Pack In is via the rear of the venue through Isitt Lane

    Friday 9th August from 1pm – 8pm
    All exhibitors who checked in on Friday can have entry again from 7am Saturday


    Health & Safety (H&S)
    – A health & safety checklist will need to be signed at Check In & you will be issued with wristbands for pack in staff + name badges / passes for the weekend – H & S wristbands must be worn during pack in only
    – Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site
    – All exhibitors MUST have High Viz vests or purchase one on entry for $15.00
    – All electrical items must be tagged and tested (anything that plugs in)

    ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE for $15 each (not for loan).

    Aisles (as per our venue H&S policy): The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.


    Deliveries

    PALLETS MUST BE DELIVERED THURSDAY from 8.30am – 5pm please (8th August)
    Other Deliveries, Courier items on Thursday or Friday (cold storage available anytime from Thursday Lunchtime)

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)
    Deliveries MUST use the delivery form. Please attach to the delivery items: download delivery form here


    Pack-out:

    Sunday 11th August 5:30pm – 8pm
    The stands will be dismantled on Sunday night so please ensure that you have removed all posters, displays, product etc. from your panels before leaving.
    Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for freight collection on Monday morning before 11am, as long as they are packed, labelled and ready for collection.


    Weekend Parking:

    When you check in on Friday, you will be issued with a code for accessing the carpark over the weekend.

  • Stand Set Up Specs

    WALLS:

    All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
    Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Kelly –  kelly@displayworks.co.nz

    Panels are coloured charcoal / black. If you wish to change the colour of your stand; white, grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.

    Fixing to your stand’s walls:
    You can use:
    –           Velcro  (you only need the HOOK side) we recommend industrial velcro such as www.zelfast.co.nz this is strong and what we use.
    –           Pins (MUST be removed after)
    –           Staples (MUST be removed after)

    Do NOT use
    –           Tape, blue tack etc
    –           Nails, tacks, screws – unless you talk with Kelly first –  kelly@displayworks.co.nz

    If you have something heavy to hang and want to know the best way to do this, contact Kelly.
    Any damages to walls, flooring or similar will be billed to the exhibitor


    STAND SET UP / INCLUSIONS:

    The stand will look similar to the picture on the right, depending on how many walls you have.
    Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
    (Use the Stand Extras Form)

    Please remember if you want to order the following to do so THROUGH US PRIOR to the show
    –   Eftpos
    –   Fridges
    –   Lighting
    –   Power
    –   Tables

    Any other furniture can be ordered through Exhibition Hire – they have a catalogue you can view – check it out here and then contact Kelly –  kelly@displayworks.co.nz or +64 21 824 917
    Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.


    Important

    Triangle Stands Triangle stand setups must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit. Check out our helpful guide if you’re after more information.

    Aisles (as per our venue H & S policy)The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

  • Exhibitor Extras & Equipment Suppliers

    Please note only Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.
    We do not provide your details to anyone or do not have any partners that should be contacting you


    Most of everything below can be added on through the Stand Extras Form which is in the COMPULSORY FORMS TAB section above.

    Car Parking:

    When you check in on Friday, you will be issued with a code for accessing the carpark over the weekend.

    Deliveries:

    PALLETS MUST BE DELIVERED THURSDAY from 8.30am – 5pm please (8th August)
    Other Deliveries, Courier items on Thursday or Friday (cold storage available anytime from Thursday Lunchtime)

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)

    Deliveries MUST use the delivery form. Please attach to the delivery items: download delivery form

    Freight: We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight.
    Please make sure you attach the delivery form on ALL Freight, then we can drop this at your stand, or store appropriately.

    Storage:

    CHILLED: We have multiple Chilled Storage options available, ranging from $60 for Small Boxed items, to $85 per Pallet for the weekend. Further details are available in the Stand Extras form (located in the “Compulsory Forms” tab).
    DRY: We have Small & Large Dry storage options available, further details are available in the Stand Extras form (located in the “Compulsory Forms” tab).

    Eftpos:

    We can arrange a unit for you for $130 +GST per machine (delivered to your stand)
    No extra transaction charges. A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
    If you have a paymark merchant number we can load this on the machine, so it will operate as your own, and accept credit cards etc…
    WIFI or internet is NOT required to run the EFTPOS

    Fridges

    We can arrange a number of options delivered to your stand
    Fridge (single glass door) $165
    Fridge (double glass door) $215

    Hotels / Accommodation:

    Do you need accommodation for the Go Green Expo? Make your stay a sustainable one at the Eco Villa in Central Christchurch. Rated one of the best places to stay in NZ by the Lonely Planet, the Eco Villa is a boutique eco-hotel offering individually crafted rooms, a delicious homemade organic zero-waste breakfast and inviting shared spaces; including a fully equipped shared kitchen, edible garden and private twin outdoor baths. Inclusive of free bikes for exploring the city plus a boardroom for any business meetings or events you may be planning on either side of the Go Green Expo. Use our exclusive code: GOGREEN to get 15% for a 2-night minimum stay during Go Green Christchurch.

    We also recommend using Wotif or Airbnb accommodation websites.
    There are other accommodation options close by, and public transport routes accessing close to the venue.

    Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

    Internet:

    The venue has free WIFI available.

    Official Photographer:

    Brady Dyer will be present at the event on Saturday only.
    He will be photographing primarily action shots, and filming the event for a promotional video.
    If you want a specific photo please feel free to ask him.
    All photography will be made available for you to use after the show.

    *Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

    Power & Lighting:

    Standard Power (provided with a multi box) 10amp total supply – $40.00
    1 Spotlight for your stand – $22
    2 Spotlights for your stand – $40

    Larger power options are also available, costs are based on the electrician charges to us.
    Extra Power not pre ordered that is required at the expo will incur an Admin Fee

    Tag & Test can be done onsite and will be charged at $8 per tag.

    Plants:

    You can order plants through the Stand Extras compulsory form

    Large Leafy Plant around 1.8m = $25
    Medium Leafy or Palm around 1.2m = $19
    Table Top Plant = $10

    Prices include delivery to your Stand, hire for the duration of the Go Green Expo and pick up after. If you after something specific please confirm with Florax info@florax.co.nz 0800 356 729 direct.

    Printing:

    We can help with ANY Printing for your stand but specialise in signage and branding

    Examples here – Printing PDF
    If you want something else let us know below (or have another quote.. send it through to damien@printwarehouse.co.nz and we will beat it 🙂 )

    Pull Up Banner $169

    200 GSM Paper Poster Printing A0 Poster – 84cm * 119cm = $24
    200 GSM Paper Poster Printing A1 Poster – 59cm * 84cm  = $20

    Plain Name Sign 180cm x 20cm = $20

    Banners (PVC) finished with eyelets or velcro – from $50 per sqm
    Material / Fabric Banner Walls finished with velcro – from $75 per sqm

    Gloss Yupo Synthetic Rollable Reusable Poster – A1 = $30, A0 = $50

    Corflute (rigid board) A0  – 84cm * 119cm (rigid board) = $30
    Corflute (rigid board) A1 – 59cm * 84cm (rigid board) = $25
    Any size Corflute can be printed at $30 per sqm

    *Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

    Stand Furniture & Stand Build (excluding tables) Exhibition Hire
    Shelves, Display Cabinets and more

    Kelly –  kelly@displayworks.co.nz
    DDI: +64 21 824 917
    Furniture Brochure click here To order contact Kelly direct.

    Tables:

    1.2m Trestle = $20 +GST
    1.8m trestle = $20 +GST
    2.4m trestle = $25 +GST
    Black cloths = $15 +GST

    Specs and examples click here

    Televisions and other AV Equipment

    Phil – phil.mardon@spectrumlighting.co.nz
    www.spectrumlighting.co.nz
    DDI: 022 530 8136

    Public Liability Insurance:

    As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

    Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy. If you are doing more than one show (even other shows / expos not just with us), please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together.

    NOTE: Exhibitors will only be required to produce the policy / certificate when asked or if required. You do not need to send this through to us before the expo. 🙂

    Event Cover
    Stu Hartley
    +64 27 570 0480
    stu@eventcover.co.nz

    Rothbury Insurance
    Wayne Walker
    04 9034572 ext 4510
    021 724624
    Wayne.Walker@rothbury.co.nz 

    JLT Insurance
    Jandy Thomson
    jandy.thomson@jlt.co.nz
    09 300 6653

    Please note none of these brokers are associated with Arada Promotions or Go Green Expo – all are independent

  • Stand Extras Form 

    Please check the above “Your Stand Details” button for your location, stand number and size etc…

    Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

    More information on what is available to be hired through us is available by viewing the Stand Set Up Specs and more importantly the Exhibitor Extras & Equipment Suppliers TABS above.
    This also lists our preferred suppliers (utilising them or ordering through us normally saves you $)

    There are a number of marketing options that you can get involved in through the expo,  you can find out more about these options in the Marketing & Advertising PDF (see TAB above)

    All extras are invoiced due August 20th.


    Name Badges

    These will be printed exactly as you type them on the form with the company name and exhibitors first name.

    If you do not know who will be on your stand, we can make you generic passes or
 if you have volunteers, its best to use generic ones they can sub out with one another.
    Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

    Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request comp tickets from us instead (see the Free Ticket Instructions PDF)

     

    Collection takes place at check in on Friday 9th August

  • .

    Marketing Options through us for the expo

    View the Marketing & Advertising PDF

    We have options around

    – Social Media & Email Marketing (pre event)
    – Social Media Prize Giveaway (pre event)
    – Goodies & Show Prize
    – Product Showcase
    – Show Guide Adverts and Featured Listing
    – Free / Comp Tickets


    Free Tickets (Electronic)

    More information click here  for simple instructions
    Issue them yourself!


    Graphics for use on Social Media

    To issue complimentary tickets for giveaways, prizes etc please see above simple instructions

    See below for graphics, click on one to make it bigger, then right click and “save as”

    If you need a specific graphic or dimension/size please contact Damien – damien@aradapromotions.co.nz

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