Auckland Baby Expo – Exhibitor Portal

Update – 6th October

ALL Events are proceeding

As the whole of NZ is in Level 1, and there are no restrictions or limitations imposed on events or gatherings all events will proceed on the planned dates.
(Auckland will move to Alert Level 1 at 11:59pm on Wednesday 7 October.)

You can read more on the alert levels here

WARNING: You may randomly receive unsolicited emails, possibly regarding visitor details, attendee numbers or consumer data (people selling contact lists/details) – please delete these, it’s a scam. Call us if you’re concerned.

  • EVENT INFORMATION – Auckland Baby Expo 2020

    LOCATION: Eventfinda Stadium, North Shore, Auckland
    INDUCTION & PACK IN: Friday 20 November, anytime from 12.30pm – 7pm
    Saturday 21 & Sunday 22 November, 9am – 4pm
    EXHIBITOR DRINKS: Saturday 4.30pm
    Sunday 22 November, 4.30pm – 7pm (Freight must be booked for collection before 11am on Monday 23 November)


    On arrival, aim for the main front doors of the venue for your Induction (prior to commencing Pack In)

    Friday 20 November, anytime from 12.30pm – 7pm

    All exhibitors who are inducted can have entry again from 7.30am Saturday


    You will receive a copy of the H&S requirements on 1st September, there will be a form for you to read, understand, sign and bring with you to Induction on Friday.

    Upon arrival you will be issued with Wristbands (for Pack In staff) + Name Badges/Passes for the weekend
    All Exhibitors MUST have:
    – High Viz vests for Pack In and Pack Out or purchase one on entry for $10.00
    – Closed-toed shoes on-site – no open toe shoes
    – H&S Wristbands (Pack In only)

    Children under the age of 16 are not permitted during Pack In/Pack Out – including “wearing” babies

    TEST & TAG
    All electrical items must be tested & tagged (anything that plugs in)
    This can be done on-site during Pack In at the Test & Tag station.
    The venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in on your stand.

    AISLES (as per our venue H&S policy)
    The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.


    During Pack In you will be shown where to park on Saturday & Sunday, there is complimentary parking in a designated Exhibitor Parking area around the back of the venue.


    PALLETS MUST BE DELIVERED THURSDAY from 9am – 4pm (19 November) these are our Forklift hours
    Other Deliveries & Courier items on Thursday or Friday

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the Expo)

    Deliveries MUST ATTACH the delivery form: download delivery form here

    Freight: We suggest using Castle Parcels for couriers, and for bulk freight try Streamline or SuperFreight.

    Collections: Please use the same address as deliveries and arrange for your items to be collected before lunchtime on Monday 23 November, our Forklift hours are 8.30am – 12pm.

    Wellington Baby Expo –> Auckland Baby Expo

    You will be able to freight directly from the Wellington venue to the Auckland venue.
    If you need help organising your freight from Wellington to Auckland we can put you in touch with a number of freight providers who offer an overnight service.


    DRY: We have complimentary Small & Large Dry storage available at this venue

    Storage can be booked via the Exhibitor Requirements section, the red button above


    – We can arrange a unit for you for $130 + GST per machine, delivered to your stand, with no transaction fees.
    – A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
    – If you have a Paymark merchant number we can load this on the machine, so it will operate as your own and accept credit cards.
    – WIFI or internet is NOT required to run the EFTPOS units.

    EFTPOS can be ordered via the Exhibitor Requirements section, the red button above


    Unfortunately, this isn’t a product we have.
    – The main reason being is that we offer a lot of free tickets; these are physical printed tickets combined with online Eventbrite Tickets.
    – Unlike other shows where the customer is purchasing the ticket, we don’t collect backend data to be able to use the scanners.
    – If we were selling tickets it would be another story, sorry.

    A lot of exhibitors make use of an iPad form system on their stand or utilise our Show Prize option where consumers enter their details to win a prize and we collect this data. If your Show Prize contribution is over $250 in value we provide you the database.

    See the MARKETING OPTIONS tab for more information on the Show Prize.


    We can arrange a number of options delivered to your stand
    – Single Glass Door normal Chiller/Fridge $180
    – Double Glass Door normal Chiller/Fridge $230
    – Contact Adam if you have any other requirements

    Click here to see detail on Fridge / Freezer options

    Fridges can be ordered via the Exhibitor Requirements section, the red button above


    As an Exhibitor at the Baby Expo, we’re relying on your commitment towards waste minimisation – familiarise yourself with our Waste Policy here


    WIFI is available for $20 per device

    WIFI can be ordered via the Exhibitor Requirements section, the red button above


    – Brady Dyer will be present over the weekend.
    – He will be photographing primarily action shots.
    – If you want a specific photo please feel free to ask him.
    – All photography will be made available for you to use after the Expo.

    *Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.


    – Standard Power (provided with a multi-box) 10amp total supply – $40

    Larger power options are also available, costs are based on what the electrician charges us.
    Extra Power that is required at the Expo and has not been pre-ordered will incur an Admin Fee.

    – 1 Spotlight for your stand – $22
    – 2 Spotlights for your stand – $40
    – 3 Spotlights for your stand – $60

    Power & Spot Lights can be ordered via the Exhibitor Requirements section, the red button above

    Test & Tag – all electrical items must be tested & tagged (anything that plugs in) – this can be done on-site during Pack In, the venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in.
    To organise Test & Tag please ask during Pack In, there will be a station set up for your item and stand details.


    Large Plant = $35 less 10%
    Medium Plant = $25 less 10%
    Table top = $15 less 10%

    Hire Plants have kindly offered a 10% discount on all Plant orders for 2020

    Plants can be ordered here or via the Exhibitor Requirements section, the red button above

    Prices include delivery to your Stand, hire for the duration of the Show and pick up after. If you after something specific please confirm with Hire Plants direct: [email protected]  09 828 6876


    We can help with ANY Printing for your stand but specialise in signage and branding

    Printing & Signage options can be view here

    If you want something else let us know – or if you have another quote? Send it through to [email protected] and we will compare 🙂

    Pull Up Banner $149

    Gloss Yupo Synthetic Rollable Reusable A0 Poster – 84cm x 119cm = $50
    Gloss Yupo Synthetic Rollable Reusable A1 Poster – 59cm x 84cm = $30

    Plain Company Name Sign 180cm x 20cm = $20

    Banners (PVC) finished with eyelets or velcro – from $50 per sqm
    Material / Fabric Banner Walls finished with velcro – from $75 per sqm

    Corflute (rigid board) A0 – 84cm x 119cm (rigid board) = $30
    Corflute (rigid board) A1 – 59cm x 84cm (rigid board) = $25
    Any size Corflute can be printed at $28 per sqm

    *Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)


    Tables can be ordered via the Exhibitor Requirements section, found via the “YOUR STAND DETAILS” button above

    To order anything custom, contact Julia direct – else you can order Tables / Spotlights etc through the Exhibitor Requirements section, found via the “YOUR STAND DETAILS” button above
    Julia: 021 547 600 or [email protected] 
    Furniture Brochure click here



    1.2m trestle = $20 + GST
    1.8m trestle = $20 + GST
    2.4m trestle = $25 + GST
    Black cloths = $15 + GST

    All Table options (suitable for most stand sizes) – click here

    Tables can be ordered via the Exhibitor Requirements section, the red button above


    Contact Rob @ Edwards NZ, he will be able to assist with any queries you may have about adding AV to your stand

    021 474 691
    [email protected]


    As part of exhibiting at the Baby Expo, Public Liability Insurance is a compulsory requirement.

    The below contacts can help you with all of your Event Insurance needs; both for Arada Promotions Events and other Events you may attend during the year – ask them about annual cover for all Events you exhibit at, or even a multi-event policy.

    NOTE: Exhibitors will only be required to produce the policy/certificate when asked or if required. You do not need to send this through to us before the Expo.

    Stu Hartley
    +64 27 570 0480
    [email protected]
    EventCover is a specialised underwriting agency exclusively providing the events industry with access to bespoke insurance products. These products can be purchased directly through EventCover however any advice they give does not consider your individual needs. You should consider if the insurance is suitable for you and read the policy wording before purchasing this insurance or speak to an insurance broker.

    Rothbury Insurance Brokers Auckland
    Garth Nielsen
    +64 355 7347 ext 1808
    +64 21 190 5600
    [email protected]

    Please note none of these contacts are associated with Arada Promotions or the Baby Expo – all are independent.


  • .


    View the Exhibitor Promotions document

    We have options involving

    – Social Media
    – Goodies & Show Prize
    – Featured Product Showcase
    – Show Guide Adverts and Featured Listings
    – Free / Complimentary Tickets

    FREE TICKETS (electronic)

    More information click here for simple instructions – you can issue them yourself 🙂


    To issue complimentary tickets for giveaways, prizes etc please see above simple instructions

    CLICK HERE for GRAPHICS – free and available for you to use

    If you need a specific graphic or dimension/size please contact Tessa ([email protected])