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  • WARNING: ANYONE contacting you about buying a visitor contact list, or similar details is a scammer

    Event Information – Auckland Baby Expo 2019

    Where: Eventfinda Stadium (formely North Shore Events Centre)  (map)
    Show Dates: Saturday 18th & Sunday 19th May.
    Show Hours: Saturday and Sunday 9am – 4pm

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    Exhibitor Check In and Pack In

    Friday 17th May from 1:00pm – 8.00pm (no access earlier sorry unless prior arrangement)
    (all exhibitors can have entry again from 7:00am Saturday – if you are packing in on Saturday instead of Friday please let us know)
    Please make sure you Check In at the main reception before starting to Pack In.

    Pack in Health & Safety
    – A health & safety checklist will need to be signed at Check In & you will be issued with wristbands for pack in staff + name badges / passes for the weekend – H & S wristbands must be worn during pack in only
    – Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site
    – All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
    – All electrical items must be tagged and tested (anything that plugs in)

    ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

    Aisles (as per our venue H & S policy): The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

    Deliveries

    PALLETS MUST BE DELIVERED THURSDAY from 10am – 4pm please (16th May), these are our forklift hours
    Other Deliveries, Courier items on Thursday or Friday 

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)
    Deliveries MUST use the delivery form. Please attach to the delivery items (you don’t need to send a copy to us).
    download delivery form

    Pack-out:

    Sunday 19th May 4:00pm – 8:00pm
    Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 11:00am, as long as they are packed ready for shipping and left at the rear of the hall

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    Weekend Parking:

    We are aiming to keep the main carpark available for customers.

    Therefore exhibitors will be asked to park at the rear of the venue or in the carpark FURTHERST Away from the main entry.

    Please be smart about this, the more parks you take up the fewer parks that are available for customers.

  • Stand Set Up Specs

    WALLS:

    All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
    Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Julia – julia@exhibitionhire.co.nz

    Panels are coloured charcoal / black. If you wish to change the colour of your stand; white, grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.

    Fixing to your stand’s walls:
    You can use:
    –           Velcro  (you only need the HOOK side) we recommend industrial velcro such as www.zelfast.co.nz this is strong and what we use.
    –           Pins (must be removed after)
    –           Staples (MUST be removed after)

    Do NOT use
    –           Tape, blue tack etc
    –           Nails, tacks, screws (unless you talk with Julia – julia@exhibitionhire.co.nz)

    If you have something heavy to hang and want to know the best way to do this, contact Julia.
    Any damages to walls, flooring or similar will be billed to the exhibitor

    STAND SET UP / INCLUSIONS:

    The stand will look similar to the picture on the right, depending on how many walls you have.
    Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
    (Use the Stand Extras Form)

    Please remember if you want to order the following to do so THROUGH US PRIOR to the show
    –   Eftpos
    –   Changing Rooms
    –   Lighting
    –   Power
    –   Tables

    Any other furniture can be ordered through Exhibition Hire – they have a catalogue you can view – check it out here and then contact Julia – julia@exhibitionhire.co.nz or 021 547 600
    Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

    Important

    Aisles (as per our venue H & S policy) –The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

  • Exhibitor Extras & Equipment Suppliers

    Please note only Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors trying to contact you are spam.
    We do not provide your details to anyone or will not have other partners contacting you. (People selling contact lists / details are also spam)


    Most of everything below can be added on through the Stand Extras Form which is in the COMPULSORY FORMS TAB section above.

    Car Parking:

    No Charge
    We are aiming to keep the main carpark available for customers.
    Therefore exhibitors will be asked to park at the rear of the venue or in the carpark FURTHERST Away from the main entry.
    Please be smart about this, the more parks you take up the fewer parks that are available for customers.

    Deliveries:

    PALLETS MUST BE DELIVERED THURSDAY from 10am – 4pm please (16th May), these are our forklift hours
    Other Deliveries, Courier items on Thursday or Friday 

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)
    Deliveries MUST use the delivery form. Please attach to the delivery items (you don’t need to send a copy to us).
    download delivery form

    Freight: We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight.

    Please make sure you attach the delivery form on ALL Freight, then we can drop this at your stand, or store appropriately.

    Storage:

    DRY: Bulk Storage

    There is limited storage available at this venue.
    Please let us know the quantity of the items / pallets that you need to store during the expo so we can arrange adequate space prior to the event. There may be a nominal charge for storage.

    Eftpos:

    We can arrange a unit for you for $130 +GST per machine (delivered to your stand)
    No extra transaction charges. A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
    If you have a paymark merchant number we can load this on the machine, so it will operate as your own, and accept credit cards etc…
    WIFI or internet is NOT required to run the eftpos

    Data Scanners:

    Unfortunately, this isn’t something we have sorry.
    The main reason being is that we offer a lot of free tickets, and these are physical printed ones combined with online Eventbrite Tickets.
    Unlike other shows where the customer is purchasing the ticket – there is no backend data to be able to use the scanners.
    If we were selling tickets it would be another story sorry.

    A lot of exhibitors make use of an iPad form system on their stand
    Or utilise our show prize option where consumers enter their details to win a prize and we collect this data.
    If your prize is over $250 in value we provide you the database.

    See the Marketing Options TAB for more information on the Show Prize

    Hotels / Accommodation:

    We recommend using Wotif or Airbnb accommodation websites.
    There are other accommodation options close by, and public transport routes accessing close to the venue.

    Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

    Internet:

    General Wifi is $20 per connection for the weekend for a dedicated connection (uninterrupted)

    Council wifi, albeit a little unreliable is free for 2 hours and will then time out.

    Official Photographer:

    Our photographer will be present at the event over the weekend.
    He will be photographing primarily action shots, and filming the event for a promotional video.
    If you want a specific photo please feel free to ask him.
    All photography will be made available for you to use after the show.

    *Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

    Power & Lighting:

    Standard Power (provided with a multi box) 10amp total supply – $45.00
    1 Spotlight for your stand – $22
    2 Spotlights for your stand – $40
    3 Spotlights for your stand – $60

    Printing:

    We can help with ANY Printing for your stand but specialise in signage and branding, not fliers or business cards

    Examples here – Printing PDF
    If you want something else let us know below (or have another quote.. send it through to damien@printwarehouse.co.nz and we will compare 🙂 )

    Pull Up Banner $169

    200 GSM Paper Poster Printing A0 Poster – 84cm * 119cm = $24
    200 GSM Paper Poster Printing A1 Poster – 59cm * 84cm  = $20

    Plain Name Sign 180cm x 20cm = $20

    Banners (PVC) finished with eyelets or velcro – from $50 per sqm
    Material / Fabric Banner Walls finished with velcro – from $75 per sqm

    Gloss Yuppo Synthetic Rollable Reusable Poster – A1 = $30, A0 = $50

    Corflute (rigid board) A0  – 84cm * 119cm (rigid board) = $30
    Corflute (rigid board) A1 – 59cm * 84cm (rigid board) = $25
    Any size Corflute can be printed at $30 per sqm

    *Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

    Stand Furniture & Stand Build (excluding tables) Exhibition Hire
    Shelves, Display Cabinets, Slat Walls and more

    Julia – julia@exhibitionhire.co.nz
    DDI: 021 547 600
    Furniture Brochure click here and to order contact Julia direct.

    Tables:

    These are ordered through us via the stand extras form

    1.2m Trestle = $20 +GST
    1.8m trestle = $20 +GST
    2.4m trestle = $25 +GST
    black cloths = $15 +GST

    Specs and examples click here

    Public Liability Insurance:

    As part of exhibiting at the Baby Expos, Public Liability Insurance is a requirement.

    Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy. If you are doing more than one show (even other shows / expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together.

    NOTE: Exhibitors will only be required to produce the policy / certificate when asked or if required. You do not need to send this through to us before the expo. 🙂

    Event Cover
    Stu Hartley
    +64 27 570 0480
    stu@eventcover.co.nz

    Rothbury Insurance
    Wayne Walker
    04 9034572 ext 4510
    021 724624
    Wayne.Walker@rothbury.co.nz 

    Aon Insurance
    Doug Morton
    doug.morton@aon.com
    04 819 4008

    Please note none of these brokers are associated with Arada Promotions or NZ Baby Expo’s – all are independent

  • Stand Extras Form – Compulsory (Closed)

    Please check the above “Your Stand Details” button for your location, stand number and size etc…

    Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

    More information on what is available to be hired through us is available by viewing the Stand Set Up Specs and more importantly the Stand Extras & Suppliers TABS.
    This also lists our preferred suppliers (utilising them or ordering through us normally saves you $)

    There are a number of marketing options that you can get involved in through the expo,  you can find out more about these options in the Marketing & Advertising PDF (see Marketing TAB above)

    All extras are invoiced due May 31st.

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    Name Badges – Compulsory (Closed)

    These will be printed exactly as you type them on the form with the company name and exhibitors first name.
    The Free Tickets you received are for CUSTOMERS or GUESTS so please give them out 🙂 Exhibitors use name badges etc for access.

    If you do not know who will be on your stand, we can make you generic passes or
 if you have volunteers, its best to use generic ones they can sub out with one another.
    Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

    Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request electronic comp tickets from us instead (see the Marketing & Advertising PDF)

    Name Badge Collection takes place at check in on Friday 17th May

  • .

    Marketing Options through us for the expo


    For more information View the Marketing & Advertising PDF – click here


    Free Tickets (Electronic)

    More information click here 
    Run promotions on social media, newsletters or similar
    Then you can issue Electonic Tickets yourself!

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    Graphics for use on Social Media

    See below for graphics, click on one to make it bigger, then right click and “save as”

    If you need a specific graphic or dimension/size please contact Chris – Chris@aradapromotions.co.nz or 027 873 3497

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