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  • Event Information – Auckland Go Green Expo & Better Food Fair 2019

    WARNING: ANYONE contacting you about buying a visitor contact lists is a scammer

    Where: ASB Showgrounds (map)
    Show Dates: Saturday 6th & Sunday 7th April.
    Show Hours: Saturday 10am – 7pm and Sunday 10am – 5pm

    We have an onsite bar and open for exhibitor drinks from 5pm Saturday.

    Exhibitor Check In and Pack In

    Friday 5th April from 10:00am – 8.00pm (no access earlier sorry unless you are a food truck)
    (all exhibitors can have entry again from 7:30am Saturday – if you are packing in on Saturday instead of Friday please let us know)
    Please make sure you Check In before trying to access the Pack In Area as you will be stopped by security.

    Pack in Health & Safety
    – A health & safety checklist will need to be signed at Check In & you will be issued with wristbands for pack in staff + name badges / passes for the weekend – H & S wristbands must be worn during pack in only
    – Pack in & Pack Out =  Only closed toed shoes on site – no open toe shoes, No kids U16 on site
    – All exhibitors MUST have High Vis vests or purchase one on entry for $15.00
    – All electrical items must be tagged and tested (anything that plugs in) – we provide this service onsite if you require through the Showgrounds team.

    ALL exhibitors are required to wear high viz when packing in and packing out – we suggest buying your own high viz vest, otherwise we will have them for SALE not for LOAN for $15 each.

    Aisles (as per our venue H & S policy): The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

    Deliveries

    PALLETS MUST BE DELIVERED THURSDAY from 8am – 5pm please (4th April)
    Other Deliveries, Courier items on Thursday or Friday (cold storage available anytime from Thursday Lunchtime)

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)
    Deliveries MUST use the delivery form. Please attach to the delivery items. download delivery form

    Pack-out:

    Sunday 7th April 5:00pm – 8:00pm
    Note: your stand must be packed out Sunday night as the venue will be cleared, you can leave items for shipping on Monday morning before 11:00am, as long as they are packed ready for shipping and left at the rear of the hall

    Weekend Parking:

    As you will know the Showgrounds now have an electronic parking gate and system. Parking Rates are charged by them not us – for more info click here

    Friday pack in parking is Free, parking passes not required
    Sunday pack out from 5pm, parking is Free, parking passes not required

    Parking during the expo day’s – Saturday and Sunday is charged at their parking rates (for both public and exhibitors).
    To alleviate this added charge to the public we have been offering Free Expo Tickets 🙂

    You can pre-order discount parking vouchers for the weekend through us on the Stand Extras Form (we are subsidising your parking )
    Collect the parking voucher when you check in on Friday.

  • Stand Set Up Specs

    If you have a triangle – here are the specs and some information – click here

    WALLS:

    All stands are built with 2.3m high panels (do not construct your display higher than 2.3m).
    Walls are 45mm thick, and for those wishing to hang a heavy amount of weight or anything out of the ordinary please contact Julia –  julia@exhibitionhire.co.nz 

    Panels are coloured charcoal / black. If you wish to change the colour of your stand; white, grey, blue, green and red coloured panels can be ordered at an extra cost from Exhibition Hire.

    Fixing to your stand’s walls:
    You can use:
    –           Velcro  (you only need the HOOK side) we recommend industrial velcro such as www.zelfast.co.nz this is strong and what we use.
    –           Pins (must be removed after)
    –           Staples (MUST be removed after)

    Do NOT use
    –           Tape, blue tack etc
    –           Nails, tacks, screws (unless you talk with Julia first –  julia@exhibitionhire.co.nz 

    If you have something heavy to hang and want to know the best way to do this, contact Julia.
    Any damages to walls, flooring or similar will be billed to the exhibitor

    STAND SET UP / INCLUSIONS:

    The stand will look similar to the picture on the right, depending on how many walls you have.
    Your stand comes as a standard shell scheme with velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.
    (Use the Stand Extras Form)

    Please remember if you want to order the following to do so THROUGH US PRIOR to the show
    –   Eftpos
    –   Fridges
    –   Lighting
    –   Power
    –   Tables

    Any other furniture can be ordered through Exhibition Hire – they have a catalogue you can view – check it out here and then contact Julia –  julia@exhibitionhire.co.nz  or +64 21 547 600
    Your products, furniture, signage and all display material must fit into your contracted stand space. Encroachment of displays into aisles is both a fire hazard and unfair to fellow exhibitors.

    Important

    Triangle Stands – Triangle stands must not encroach past the front of the stand into the aisles, make sure you have the correct table ordered for your set up, only a 1.2m will fit – see the spec sheet.

    Aisles (as per our venue H & S policy) –The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

  • Exhibitor Extras & Equipment Suppliers

    Please note only Exhibition Hire and the Print Warehouse should contact you direct, all other suppliers or contractors are spam.
    We do not provide your details to anyone or do not have any partners that should be contacting you


    Most of everything below can be added on through the Stand Extras Form which is in the COMPULSORY FORMS TAB section above.

    Car Parking:

    As you will know the Showgrounds now have an electronic parking gate and system. Parking Rates are charged by them not us – for more info click here

    Friday pack in parking is Free, parking passes not required
    Sunday pack out from 5pm, parking is Free, parking passes not required

    Parking during the day of the expo, Saturday and Sunday parking is charged at their rates.
    To alleviate this added charge to the public we have been offering Free Expo Tickets 🙂

    You can pre-order discount parking vouchers for the weekend through us on the Stand Extras Form (we are subsidising your parking )
    Collect the parking voucher when you check in on Friday.

    Deliveries:

    PALLETS MUST BE DELIVERED THURSDAY from 8am – 5pm please (4th April)
    Other Deliveries, Courier items on Thursday or Friday (cold storage available anytime from Thursday Lunchtime)

    Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the show)
    Deliveries MUST use the delivery form. Please attach to the delivery items. download delivery form

    Freight: We suggest using Castle Parcels for couriers, and for bulk freight Streamline or SuperFreight.
    Please make sure you attach the delivery form on ALL Freight, then we can drop this at your stand, or store appropriately.

    Storage:

    DRY: Bulk Storage (there is no storage at this venue)
    only required for Storage during the expo not required for pallet / box deliveries – MUST be Pre-booked
    $40 for the expo

    CHILLED: Required for Storage during the expo AND if you are having anything chilled delivered
    (Fridges on your stand won’t be set up in time for deliveries) – MUST be Pre-booked
    SMALL CHILLED: set at 4 degrees, for any cartons / boxes that need to be stored chilled – $40 for the expo.
    LARGE CHILLED: set at 4 degrees, for any pallets or part pallets that need to be stored chilled – $50 for the expo.
    SMALL FROZEN: frozen storage (limited availability, first in first served) – $40 for the expo.
    LARGE FROZEN: Not Avail – please get your own chest freezer

    Eftpos:

    We can arrange a unit for you for $130 +GST per machine (delivered to your stand)
    No extra transaction charges. A merchant number is not required, however credit cards are not accepted, due to legalities (unless you have your own merchant number).
    If you have a paymark merchant number we can load this on the machine, so it will operate as your own, and accept credit cards etc…
    WIFI or internet is NOT required to run the eftpos

    Fridges and Freezers

    We can arrange a number of options delivered to your stand
    Fridge (single glass door) $150
    Fridge (double glass door) $230
    Freezer (chest freezer) $80 (Glass Door Freezer avail on request)

    View the options – click here
    no delivery or collection charges on fridges ordered through us, this is all inclusive in the price

    Hotels / Accommodation:

    We recommend using Wotif or Airbnb accommodation websites.
    There are other accommodation options close by, and public transport routes accessing close to the venue.

    Car Hire – About NZ Rental Cars is a good option – www.rentalcar.co.nz

    Internet:

    General Wifi is $40 per connection for the weekend.

    Official Photographer:

    Brady Dyer will be present at the event on Saturday only.
    He will be photographing primarily action shots, and filming the event for a promotional video.
    If you want a specific photo please feel free to ask him.
    All photography will be made available for you to use after the show.

    *Of course we try to get all exhibitors and the appropriate shots, apologies in advance if anyone is missed.

    Power & Lighting:

    Standard Power (provided with a multi box) 10amp total supply – $45.00
    1 Spotlight for your stand – $22
    2 Spotlights for your stand – $40

    Larger power options are also available, costs are based on the electrician charges to us.
    Extra Power not pre ordered that is required at the expo will incur an Admin Fee

    Tag & Test can be done onsite, please see us or the Showgrounds team during pack in or visit the tag and test desk (this does not need to be pre booked)

    Printing:

    We can help with ANY Printing for your stand but specialise in signage and branding, not fliers or business cards

    Examples here – Printing PDF
    If you want something else let us know below (or have another quote.. send it through to damien@printwarehouse.co.nz and we will beat it 🙂 )

    Pull Up Banner $169

    200 GSM Paper Poster Printing A0 Poster – 84cm * 119cm = $24
    200 GSM Paper Poster Printing A1 Poster – 59cm * 84cm  = $20

    Plain Name Sign 180cm x 20cm = $20

    Banners (PVC) finished with eyelets or velcro – from $50 per sqm
    Material / Fabric Banner Walls finished with velcro – from $75 per sqm

    Gloss Yupo Synthetic Rollable Reusable Poster – A1 = $30, A0 = $50

    Corflute (rigid board) A0  – 84cm * 119cm (rigid board) = $30
    Corflute (rigid board) A1 – 59cm * 84cm (rigid board) = $25
    Any size Corflute can be printed at $30 per sqm

    *Files MUST be print ready graphics, or a small graphic charge may apply (a small delivery fee may also apply)

    Stand Furniture & Stand Build (excluding tables) Exhibition Hire
    Shelves, Display Cabinets and more

    Julia – julia@exhibitionhire.co.nz
    DDI: +64 21 547 600
    Furniture Brochure click here To order contact Julia direct.

    Tables:

    1.2m Trestle = $20 +GST
    1.8m trestle = $20 +GST
    2.4m trestle = $25 +GST
    black cloths = $15 +GST

    Specs and examples click here

    Televisions and other AV Equipment (Edwards Sound & Lighting)

    Rob – rob@edwardsnz.co.nz
    www.edwardsnz.co.nz
    DDI: 021 474 691

    Public Liability Insurance:

    As part of exhibiting at the Go Green Expo, Public Liability Insurance is a requirement.

    Below is a list of Insurance Brokers who have advised us they can offer a one off policy for you, or a multi show policy, or even an annual policy. If you are doing more than one show (even other shows / expos not just with us) , please ask them about a multi show or annual policy this might be a cheaper option – where they can bundle this together.

    Rothbury Insurance
    Wayne Walker
    04 9034572 ext 4510
    021 724624
    Wayne.Walker@rothbury.co.nz 

    Aon Insurance
    Doug Morton
    doug.morton@aon.com
    04 819 4008

    PIC Insurance Brokers Ltd
    Nicky Hawker
    09 274 5751
    nicky@pic.co.nz

    Please note none of these brokers are associated with Arada Promotions or Go Green Expo – all are independent

  • Name Badges – Compulsory (cut off 31st March)

    These will be printed exactly as you type them on the form with the company name and exhibitors first name.

    If you do not know who will be on your stand, we can make you generic passes or
 if you have volunteers, its best to use generic ones they can sub out with one another.
    Generic Passes – these will have your company name and “Team Member” printed instead of a staff members name

    Exhibitor passes are for exhibitors ONLY: please do not order exhibitor passes to “get free entry for people” you can request comp tickets from us instead (see the Marketing & Advertising PDF)

    Collection takes place at check in on Friday 5th April

    Fill in the Name Badges Now – Click Here

    ———————————————————————————-

    Stand Extras Form – Compulsory (cut off 27th March)

    Make sure you read the Marketing & Advertising PDF  before filling out the form – as these options are often overlooked and then exhibitors ask why they weren’t aware etc…

    Please check the above “Your Stand Details” button for your location, stand number and size etc…

    Your stand comes as a standard shell scheme with black velcro panels, any extras must be pre-ordered, there will be nothing allocated with your stand otherwise.

    More information on what is available to be hired through us is available by viewing the Stand Set Up Specs and more importantly the Stand Extras & Suppliers TABS.
    This also lists our preferred suppliers (utilising them or ordering through us normally saves you $)

    There are a number of marketing options that you can get involved in through the expo,  you can find out more about these options in the Marketing & Advertising PDF (see TAB above)

    All extras are invoiced due April 20th.

    Fill in the Stand Extras Form Now – Click Here (please take your time to do this correctly and thoroughly, options have changed!)

  • .

    Marketing Options through us for the expo

    View the Marketing & Advertising PDF click here

     

    Graphics for use on Social Media

    To issue complimentary tickets for giveaways, prizes etc please see Page 6 in the Marketing & Advertising PDF click here

    See below for graphics, click on one to make it bigger, then right click and “save as”

    If you need a specific graphic or dimension/size please contact Chris – Chris@aradapromotions.co.nz or 027 873 3497

     

     

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